Routine Preventative Maintenance (RPM)

What can you do to limit computer problems in the future?   or

What can I do before Tech Support arrives to save time and money?

If you login with Administrative powers on your PC then the answer is Routine Preventative Maintenance which we abbreviate as RPM. For Do it Yourself (DiY) computer maintainers here are some RPM steps to consider. Over 85% of all computer problems can be linked to or prevented with one or more of these 11 items.  For our clients you may have a Monthly Maintenance Folder on our desktop.  If you have this then these steps are much easier.  So scroll down to the shorter directions below under the red heading “Monthly Maintenance Folder” below

  1. Reboot or fully shut down your computer regularly.  Let it rest and refresh.  Any electrical device will wear out with use.  Not using it?  Turn it off. Even if you run it all the time you should do a full reboot once a week.  Older computers running Vista or XP (Oh my) should get a full shut down/rebooted every day.  (Sleep or hibernation is not a reboot).
  2. Keep your protection programs updated and schedule regular full scans. If you are unsure  how to double check that that is happening then get regular help or have somebody teach you how.  See also section B & C below.
  3. Manually Update and clean your PC with the latest Malwarebytes Anti-MalwareSpybot Search & DestroySuperAntiSpywareGlary Utilities and Microsoft Windows Malicious Software Removal Tool. As well as your favorite Antivirus Software. (Generally Microsoft Security Essentials or Avira) Some versions can be scheduled to run automatically while others can be scanned manually when you are  done with the computer for the week or when you notice trouble. Here are some “How to tutorials“: Malwarebytes, Spybot, SuperAntiSpyware, Glary Utilities 1-Click Maintenance, .   See also sections A & B below.
  4. Keep your computer Operating System updated from your OS provider (like Microsoft or Apple Etc).   life hacker’s guide to keeping your pc up to date or  Apple updates for your mac OS X  see also  USA today 2012-05-20 “13 Tips to Keep your MAC Secure”
  5. Keep your other PC software updated.  For PC’s you probably need other software to browse the web and successfully interact with the world.  Any common software is a target for hackers and malware programmers so they put out continual updates to keep any vulnerabilities closed.  Many hackers will post webpages with false updates so always get any driver or update from reliable websites.  Update weekly.  The easiest site to use is, but also remember and Adobe Flash  That should get most of your other software updated.  Once that is complete, however, double check you updated everything by running Glary’s utility function for software updates.   These tools make updating software safer and easier.
  6. One downside of free software updates like filepuma or file hippo is that you can accidentally update from a free software version to paid version. So be read carefully the first time you update a free version.  Also you might be tempted to uninstall software you do not use.  However this is a confusing topic so when in doubt do not uninstall.
  7. Check your hard drive for early warning signs of failure,    On OS X verify permissions  repair disk.  For PC run a S.M.A.R.T. TEST  See you hard drive’s website for the ideal free software for example:  Western Digital Data Lifeguard, Seagate’s Seatools, Dell’s Online PC CheckUpDell’s Offline Tools  (works for non Dell Windows PC’s too) etc.  If your drive fails it is urgent that you back up and replace your hard drive ASAP.
  8. Update your drivers. When possible only use drivers posted on the website of  your hardware manufacturer.  Most hardware companies have a support section on the website under their domain name.  A good example of a hardware manufacturer website is Google will give you several false matches for any driver you search for.  Look for the manufacture  name directly before the “.com” others Google matches are generally worse choices, sometimes even evil  virus links.  Read carefully.  (See: Is a webpage Safe?)
  9. Use PC “Error Checking” or (heretand also scan your hard drive for errors and repair them.  For Windows XP and Vista defragment your drive a few times a year. (Defragmentation is not normally necessary in Windows 7 or higher).
  10. Check and Repair your databases.  databases make programs like Email, iPhoto Library, QuickBooks, wordpress, Outlook and Quicken etc work.  (QuicBooks File Doctor) They hold your data often your most important data.  They are easy to corrupt and hard to back up.  Note:  item 9 is included here just as a reminder for DiY people.  It is not included in standard billing rates or services requests for RPM.
  11. Back Up your data and Configurations.  See our post Backups    Note:  item 10 is included as a reminder for DIY people.  It is not included in standard billing rates or services requests for RMP.


Monthly Maintenance Folder:

Many Current clients will find a Monthly Maintenance folder on your PC’s desktop.  We put this on the desktop as both a reminder and to help simplify some of your maintenance tasks.  This is not a complete list of tasks nor does it have in-depth instructions.   Once we have shown you how to maintain your computer the monthly maintenance folder just makes running those tasks faster and more convenient.  For those needing in depth maintenance instructions or even video links see top of page at:   For an update to these steps see the bottom of the same page.  The  “Monthly” part of Monthly Maintenance Folder is just a loose frequency suggestion for running these routine tasks.  These items can also be run whenever your computer is showing signs of trouble.  Your folder may, or may not, be customized with additional instructions we have discussed.  Below are some common steps that may be listed in your folder’s instructions file.  We improve these procedures constantly so do yourself a favor and copy the most recent procedure from the bottom of the page:

Run these steps when the computer is having problems or around the 15th day of each month.  If you are reading this because you computer has slowed down, has lost internet connection or has a virus then It is OK to run Step B before Step A.   Of the sections below B normally produces the most immediate improvements in your PC. 

  1. Update and scan for malware.Open each of these 4 programs and click the following options:
  2. Running your customized Ninite updater in this folder.   It must complete before your scans below will be effective.
  3. Malwarebytes (Update or Scan, makes sure that threats have a check mark.  Quarantine All, Finish).  It it asks you to reboot then  see “Note” below.
  4. SuperAntiSpyware  (update, OK, choose quick or full scan, Continue, Continue, Continue, Exit)
  5. Spybot Start Center  (Update, Update again, Update a 3rd time, Close Updater.  Choose System Scan, Start a Scan, Fix All, Close)
  6. Check that your Antivirus program has updated and scanned recently.  This is generally Microsoft Security Essentials (windows 7) or Windows Defender (windows 8-10).  Some people have their own favorite antivirus program.

Note:  When a reboot is requested by a section A step above, please wait for other scans you are running to complete before rebooting. Otherwise you should start over any of these scanning programs which were not completed when you rebooted.

  1. Windows Updates
  2. Start, right click computer, properties, windows update, and check for updates.
  3. Click optional updates, then click update now.  Restart if necessary.

Once step 2 is complete the 1st time, then repeat steps 1 and 2 until no new updates

  1. Update more software:
  2. Update your FlashPlayer for FireFox.  (open firefox and browse to the internet URL:
  3. 3. Update your FlashPlayer for ie. Open Internet Explorer and browse to the internet URL:
  4. Optional: Check Glary’s utility function for software updates to verify updates are complete.
  5. Open Glary Utilities, Click the tab “1-Click Maintenance” Double check that all 7 boxes have green check marks.  Click “Scan for Issues”,  Check the box “Automatic Repair”  Glary will now look for issues and automatically fix them. It will eventually complete and tell you all listed issues have been repaired.  You can close Glary when repairs appear complete.
  6. Run a S.M.R.T. Hard Drive Test (Self-Monitoring, Analysis, and Reporting Technology)with Western Digital Data Lifeguard, Seatools (seagate), source forge SMART Monitoring Tools or system test.

If you have problem contact you Trusted CTO at 630-445-1586

It is also very important to verify that your recent back-ups have been successful.  See also:  ›  and


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